Executive Assistant Job at Monument Staffing, Boston, MA

Ti9rVzRRVURzUTlsYU52WUgzRlZUb1NRL1E9PQ==
  • Monument Staffing
  • Boston, MA

Job Description

Job Description

We’re on the hunt for a sharp, proactive, and polished Executive Assistant to support our client's President. This isn’t just about keeping a calendar, it’s about being the right-hand partner who keeps everything running smoothly, from high-profile meetings to major events.

If you thrive in a fast-paced environment, love being two steps ahead, and can balance professionalism with warmth, this could be the perfect fit.

What You’ll Be Doing

  • Make sure the President is fully prepped for meetings, gathering documents, managing logistics, and anticipating needs.
  • Prioritize tasks and redirect matters to the right people, while keeping the President focused on what’s most important.
  • Keep the calendar airtight, juggling internal and external commitments while protecting valuable time.
  • Attend key meetings, take notes, and draft concise recaps.
  • Tackle special projects, presentations, reports, and creative deliverables.
  • Support other leaders when needed.
  • Schedule and coordinate board meetings.
  • Take minutes, track follow-ups, and keep communication clear.
  • Partner with the President and leadership team on high-level initiatives, including relationship management and strategic projects.
  • Help bring signature events to life, handling logistics, volunteer coordination, and on-site support.
  • Support staff appreciation initiatives and employee engagement activities.
  • Jump in on fun extras like team meals, internal celebrations, and culture-building events.
  • Track and manage credentialing and compliance documents.
  • Handle schedules, renewals, and fee payments to keep operations seamless.
  • Coordinate with partners and external organizations on donations, collaborations, and special projects.
  • Oversee office needs, from supply orders to event set-ups.
  • Ensure meeting spaces are always guest-ready (lights on, tech working, and materials printed).
  • Support staff, interns, and volunteers with scheduling and organization.

What We’re Looking For

  • At least 3 years of experience supporting senior executives (C-level or equivalent).
  • A natural communicator with excellent diction, writing skills, and presence.
  • Detail-obsessed, whether it’s double-checking schedules or making sure the projector works before a meeting.
  • A proactive problem-solver who thrives on being prepared.

* This job description has been adjusted by our agency for confidentiality purposes and does not include all details of the client’s role. A complete and official job description will be provided during the interview process.

Job Tags

Work at office,

Similar Jobs

Carvana

Associate Specialist, Vending Machine Services (Chicago) Job at Carvana

Support our External Customer Advocates with automation technology issues that arise within our vending machines by handling live phone and Slack support for potential support tickets in an effort to provide rapid resolution While not handling live p Vending, Associate...

KODIAK Construction Recruiting & Staffing

HVAC Service Technician Job at KODIAK Construction Recruiting & Staffing

 ...Job Description Summary As an HVAC Service Technician, you will perform service and maintenance tasks on commercial HVAC equipment. What youll do: Perform assigned HVAC maintenance and troubleshooting task safely in commercial and industrial settings... 

Domino's Franchise

Delivery Driver - 39904 10th St W C Job at Domino's Franchise

Job Description Job Duties Operate all equipment. Stock ingredients from delivery area to storage, work area, walk-in cooler. Prepare product. Receive and process telephone orders. Take inventory and complete associated paperwork. Clean equipment and...

Sequence MD

Genetic counselor Job at Sequence MD

 ...SequenceMD is hiring a full-time experienced genetic counselor for its Medical Genetics Clinic. This is a full-time position located in Denver (metro), Colorado. About You You are looking for a unique opportunity to help grow an organization that helps solve patient... 

Stop & Shop

Order Selectors - 100% Company Paid Benefits | Retirement Plan Job at Stop & Shop

Job Description Job Type: Full-time2nd shift 3:00 PM start - $17.50/hr3rd shift 8:30 PM start - $17.50/hrOvertime: one and times hourly pay2 days off during the weekOpportunities for growth and advancementGreat Union Benefits100% company paid benefits which...