Executive Assistant Job at Plan2Placement, Inc, Los Angeles, CA

TXZVWDRBWU51QVZnYk52VkhIQlRRWXlkOGc9PQ==
  • Plan2Placement, Inc
  • Los Angeles, CA

Job Description

Job Description

Executive Assistant – Van Nuys, CA

$70,000–$80,000 + Excellent Benefits | Full-Time, On-Site

Plan2Placement is excited to be working with a successful and growing client in Van Nuys, CA, to hire a dedicated Executive Assistant . This role is an excellent opportunity for someone who thrives in a professional office setting, enjoys variety in their day, and takes pride in supporting both leadership and clients.

About the Role

The Executive Assistant will serve as a trusted partner to the firm’s leadership team, ensuring seamless day-to-day operations. This position combines executive support, client service, and office management responsibilities—all while maintaining a polished and welcoming office environment.

Key Responsibilities

  • Executive Support: Manage Partner calendars, schedule meetings (in-person and virtual), handle correspondence, and assist with timekeeping.
  • Billing & Finance Support: Prepare and send invoices, process payments, track accounts receivable, and generate client statements.
  • Client & Vendor Relations: Greet clients and visitors, coordinate conference room set-ups, and act as the first point of contact for vendors and service providers.
  • Communication: Professionally answer and direct calls, draft emails, and correspond with clients and tax agencies as needed.
  • Document & Records Management: Prepare and distribute documents through DocuSign, maintain client files, and ensure accurate tracking of tax returns and related materials.
  • Office Coordination: Order supplies, organize food for events/meetings, and assist with team celebrations and office activities.
  • Team Collaboration: Anticipate leadership needs, assist colleagues when possible, and contribute to a positive and supportive work environment.

What You’ll Bring

  • Prior experience as an Executive Assistant or in a similar administrative role.
  • Excellent communication, organizational, and multitasking skills.
  • Professional presence and ability to represent the firm with clients and partners.
  • Proficiency with Microsoft Office; familiarity with accounting or tax software is a plus.
  • A proactive mindset with strong attention to detail and follow-through.

Job Tags

Full time, Work at office,

Similar Jobs

Global Impact Group LLC

Remote Transcriptionist Job at Global Impact Group LLC

 ...Opportunity for advancement Training & development Company: Global Language System Location: Remote (U.S.-based only) Position Type: Independent Contractor (1099) Compensation: $2.50 per page (finalized transcription) About the Role: Global Language System is... 

Element Care

Psychiatric Mental Health Nurse Practitioner Job at Element Care

Element Care is seeking a compassionate and dedicated Psychiatric Mental Health Nurse Practitioner to join our team. This role involves working within the PACE program, offering an opportunity to positively impact the lives of older adults by providing psychiatric and... 

The County of Los Angeles

SENIOR PHYSICIAN (VARIOUS SPECIALTIES) Job at The County of Los Angeles

 ...Medicine-Gastro (Invasive) Internal Medicine-Gastro (Non-Invasive) Internal Medicine-Hematology/Oncology Internal Medicine-Infectious Disease Internal Medicine-Nephrology Internal Medicine-Public Health & General Prev Medicine Internal Medicine-Pulmonary (... 

Trade Team

Pipe Welders Job at Trade Team

 ...United States. Must pass a background check Must be a US Citizen or Permant residence Must have at least 5+ years of Pipe Welding experience in a shipyard setting THIS POSITION IS LOCATED IN MARINETTE, WI MUST HAVE PREVIOUS EXPERIENCE IN THE SHIPYARD Marinette... 

Lawrence N Klein DDS PA

DENTAL ASSISTANT Full Time Job at Lawrence N Klein DDS PA

 ...Are you looking for more than a job but a dental family for which to work?-FUN mature...  ...We have recently added a wonderful dental assistant and now have an awesome clinical TEAM. We...  ...with intra oral scanning and good at making temp crowns / bridges must be good at...