Job Description
Our client, an investment management firm, is hiring an Executive Administrative Assistant on a contract to hire basis.
Location: San Antonio, TX
Summary
The Executive Administrative Assistant provides high-level administrative support to the CEO, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include managing calendars, coordinating travel, scheduling meetings, handling correspondence, and maintaining confidentiality while supporting both professional and occasional personal tasks.
Essential Functions
Bill Pay
Expense Report Processing
Calendar Management
Maintain detailed executive schedules, book appointments, manage conflicts, and prioritize urgent matters.
Travel Arrangements
Coordinate complex travel plans, including flights, accommodations, and ground transportation, ensuring accuracy and efficiency.
Meeting Coordination
Schedule and organize virtual and in-person meetings, prepare agendas, and ensure timely communication among participants.
Office Administration
Maintain organized filing systems for correspondence and records; assist with administrative tasks as needed.
Correspondence Management
Screen emails, phone calls, and mail; respond to routine inquiries and route critical matters promptly.
Expense Reporting
Prepare and submit accurate expense reports with supporting documentation in a timely manner.
Qualifications
Education: Bachelor’s degree preferred or equivalent experience.
Experience: Minimum 3 years supporting C-level executives in a corporate environment.
Skills:
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Ability to maintain confidentiality and exercise discretion.
Detail-oriented with strong problem-solving skills.
If you are extremely detailed oriented executive administrative assistant, please apply online or call your local Robert Half office at 210-696-8300
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