Job Description

Executive Assistant to the CEO/Founder and C-Suite/Office Manager, Well-Financed AI Start-Up, Union Square, NYC

Our client, a well-financed growing AI firm that serves the healthcare sector is looking for an Executive Assistant to support CEO and C-Suite Executives as well as be the “go to” to manage their new office space. The successful candidate will work closely with the senior executives to ensure the smooth running of daily operations and provide “high touch ”administrative support. The ideal candidate is high- energy, pro-active, detail-oriented and tech-savvy. This is an in-office position 5 days a week with possibly some flexibility 1 day a week depending on what’s going on.

About the Job:

• Support the CEO with calendar management and meeting scheduling understanding shifting priorities; Manage calendars for Executive Team, particularly for internal meetings
• Arrange domestic and international travel arrangements and itineraries
• Handle C-Suite and office expenses
• Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology
• Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech
• Help prepare for road shows and conferences
• Arrange special events, team events, outings and dinners internal and external
• Order office supplies snacks
• Special ad hoc projects
• Salary Plus Discretionary Bonus, Comprehensive Health Benefits, Unlimited PTO

About You:

• 3-5 years of experience as an Executive Assistant to C-Suiet Executives, preferably in Tech or Finance
• Bachelor’s Degree
• Very detail oriented and organized with good project management skills
• High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
• Excellent with Google Workspace and new technology, including AI; excellent written and verbal communication skills
• Team oriented and responsible; warm engaging with a “client focused” personality

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