Job Description

HR Assistant (Contract through June 2026)

• Chicago, IL (Onsite | Loop Area)
• Pay: $31.25/hr (~$65K annual equivalent)
• Schedule: MondayFriday, 8:00 AM 5:00 PM

The Opportunity

This is a temporary HR Assistant role through June 2026, providing critical operational support to a small, dynamic HR team. The role is suitable for someone with 13 years of HR or administrative experience who enjoys working in a detail-oriented, people-focused, and fast-paced environment.

Youll play an integral part in onboarding, data management, and day-to-day HR operations that keep the team running smoothly.

Key Responsibilities

Onboarding Coordination

• Prepare and track onboarding materials for new hires (offer letters, forms, and required documentation).
• Coordinate pre-employment requirements such as background checks and employment eligibility verification.
• Communicate with candidates and internal teams to ensure all onboarding steps are completed on time.
• Maintain onboarding checklists and follow up on outstanding items.

Data Entry & Record Maintenance

• Enter new hire and employee information into HR systems with accuracy and confidentiality.
• Maintain up-to-date employee records and ensure compliance with internal policies.
• Assist with document organization, filing, and digital record maintenance.

Administrative Support

• Respond to HR and onboarding-related inquiries.
• Support HR Operations with general administrative tasks and file audits.
• Participate in data validation and process improvement projects as needed.

Qualifications

• Bachelors degree in HR, Business Administration, or related field (or equivalent work experience).
• 12 years of HR or administrative experience preferred.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong communication skills and ability to handle confidential information with discretion.
• Workday and Greenhouse experience a plus.

Seniority level

• Entry level

Employment type

• Temporary

Job function

• Human Resources

Job Tags

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